EU Representative Services: Your Bridge to GDPR Compliance
Does your non-EU business need an Article 27 representative? Operating in the European market requires a legal foothold. Formiti provides the EU GDPR Representative Services mandated for organizations without a physical EU base. We remove the complexity of compliance by acting as your official EU Representative, bridging the gap between your global operations, EU citizens, and regulators.
What is included in Formiti's EU GDPR Representative Services?
- Mandated Representation: We serve as your required point of contact for all 27 EU Data Protection Authorities.
- Dublin-Based Hub: Our EU Representative Service is managed entirely from our Dublin Office, providing a stable English-speaking EU base.
- Risk & RoPA Management: We maintain your "Record of Processing Activities" (RoPA) to ensure you are audit-ready.
- DSAR Management: We handle Data Subject Access Requests (DSARs) on your behalf, meeting all statutory deadlines
- Penalty Avoidance: We protect your revenue by ensuring you satisfy the Article 27 requirement, avoiding fines for lacking an EU Representative.
EU GDPR Representative Services: Fixed Pricing, Unlimited Support.
Calculate your Article 27 costs in 1 minute. We believe in total transparency: no hourly rates, no hidden retainers—just complete expert representation active within 24 hours.
EU Representative Services: The Smart Alternative to Traditional Law Firms
Under Article 27, non-EU organizations must have a physical presence in Europe. Formiti simplifies this by acting as your official legal bridge. Unlike generalist law firms, our dedicated EU GDPR Representative Services are designed to be a proactive compliance engine, keeping your business accessible to citizens and accountable to regulators
Avoid Fines with a Designated EU Representative Ignoring this requirement is costly. Regulators can impose fines of up to €10 million or 2% of global turnover for failing to appoint a representative.
Why Your Business Needs a Representative
Under the GDPR, appointing an EU Representative is not optional—it is a mandatory legal anchor for international firms. Failure to appoint can result in fines of up to €10 million or 2% of global turnover.
Our service provides the three pillars of compliance required by EU law:
- The Regulatory Liaison: We act as your official legal address in the EU for all communications with Supervisory Authorities (DPAs).
- The Data Subject Interface: We provide a professional, localized channel for EU citizens to exercise their data rights (DSARs).
- Article 30 Record Maintenance: We host and maintain your mandatory Record of Processing Activities (RoPA), ensuring it is ready for immediate inspection by regulators.
The Formiti Difference
See why leading global brands choose Formiti's specialized model over traditional, hourly-rate law firms.
| Feature | Formiti EU Representative | Traditional Law Firms |
|---|---|---|
| Cost Model | Fixed Annual Fee (Zero hidden costs) | Hourly Rates & Retainers (Unpredictable bills) |
| Article 27 Focus | Dedicated Specialist (Core Business) | Generalist Add-on (Side Service) |
| Support Limits | Unlimited Guidance included | Pay-Per-Email / Phone Call |
| Data Subject Requests | Managed (We handle the responses) | Advisory Only (You do the work) |
| Regulatory Risk | 24 Hours (Digital & Instant) | Weeks (Manual paperwork) |
| Onboarding Speed | Article 30 (RoPA) Maintenance | Often an Additional Legal Fee |
| Audit Readiness | RoPA Maintenance Included | Chargeable Extra |
Frequently Asked Questions: EU GDPR Representative Services
Q: What is the official role of an EU Representative under GDPR Article 27?
A: An EU Representative acts as the legal face of your company within the European Union. Under GDPR Article 27, if you do not have a physical office in the EU, you must appoint a local representative to serve as the liaison between your business, EU Data Protection Authorities (DPAs), and data subjects. Formiti fulfills this role, holding the legal mandate to receive legal documents and ensure your accountability.
Q: Does my business legally require EU Representative Services?
A: You likely need EU Representative Services if you are based outside the EU (including the UK and USA) and you either:
- Offer goods or services to EU citizens (paid or free).
- Monitor the behavior of EU citizens (e.g., via cookies, SaaS tracking, or AI models). Note: This requirement applies even if you do not have a physical branch or employees in Europe
Q: Do UK companies need an EU Representative after Brexit?
A: Yes. Since Brexit, the UK is classified as a "third country." UK-based companies selling to or tracking customers in the EU must appoint an EU GDPR Representative to comply with EU law. Conversely, EU companies operating in the UK often need a separate UK Representative. Formiti offers a dual-service to cover both jurisdictions seamlessly.
Q: What is the difference between a DPO and an EU Representative?
A: Think of a DPO (Data Protection Officer) as your internal compliance auditor, while an EU Representative is your external legal mailbox. A DPO advises you on strategy; an EU Representative speaks to regulators on your behalf. Most non-EU companies handling sensitive data will legally require both to satisfy Article 27 and Article 37.
Q: Can Formiti cover all 27 EU member states with one appointment?
A: We deliver our EU GDPR Representative Services from Dublin, Ireland because it is the leading English-speaking jurisdiction in the post-Brexit EU. This ensures clear communication with your team and provides a stable regulatory environment trusted by global tech giants (like Google and Meta) for their own EU headquarters.
Q: Why is the Formiti EU Representative Service delivered from Dublin?
A: Regulators are increasingly targeting non-EU tech and commerce firms. Failure to appoint an EU GDPR Representative can trigger fines of up to €10 million or 2% of your global annual turnover. Beyond fines, you risk operational bans—DPAs can effectively block your access to the EU market until a representative is appointed.
Q: Is the Representative personally liable for my company's data breaches?
A: Generally, the liability for compliance remains with your company (the Data Controller/Processor). However, the EU Representative can be subject to enforcement proceedings if they fail to maintain your Records of Processing Activities (RoPA) or cooperate with the Supervisory Authority. Formiti's specialist Legal Shield ensures these obligations are managed strictly to protect both parties.
More Than a Representative: The "Power of Three" Model
Why a Single Contact Point isn't Enough
Most providers offer a simple "named contact" who only understands the law. But in a data breach or audit, legal knowledge alone isn't enough. Formiti's Three-Team Model ensures that when a regulator or customer contacts you, the response is legally airtight, technically accurate, and operationally efficient. We don't just forward emails; we engineer a complete defense
Privacy Team
Our privacy experts are your first line of defense. They manage communications from data subjects, handle access requests, and ensure all interactions are logged and dealt with efficiently and in line with GDPR requirements.
Legal Team
Our in-house legal team provides immediate support, crafting responses and guiding you through any interactions with EU supervisory authorities. ensure your contracts and policies are defensible across all 27 EU member states.
Operations Team
Our operations managers handle the heavy lifting of DSARs and regulatory requests, so your internal team can stay focused on growth. and ensure that all your obligations as a data controller or processor are met in a timely and professional manner.
Why Global Brands Choose Formiti as their EU Representative
Turn a mandatory requirement into a competitive edge. Intro: Appointing a representative is a legal necessity, but choosing the right partner is a strategic choice. While traditional law firms offer reactive, hourly advice, Formiti provides a proactive, fixed-price shield that helps you close deals in Europe faster.
Zero-Friction Compliance (Article 27) Don't let regulation stall your growth. We satisfy every requirement of GDPR Article 27 immediately, ensuring you can sell goods and services across all 27 EU member states without legal interruption.
Rapid 24-Hour Onboarding In the digital economy, waiting weeks for a law firm is a liability. Our digital-first process gets your official EU GDPR Representative Services active within one business day.
The Regulatory Shield We don't just "receive" mail. Our experts act as your professional liaison and diplomat, managing every interaction with EU Data Protection Authorities (DPAs) to ensure your corporate reputation remains spotless
Tech-Fluent Legal Support Privacy is now a technical challenge, not just a legal one. Unlike traditional lawyers, we understand data flows, APIs, and cloud infrastructure, allowing us to handle complex Data Subject Access Requests (DSARs) with precision.
No Billable Hours Escape the "ticking clock" of traditional legal fees. Formiti offers a transparent, fixed annual fee that includes unlimited support and the maintenance of your mandatory Records of Processing Activities (RoPA)
Instant Brand Credibility Display the Formiti Compliance Seal on your footer. It signals to EU customers and enterprise partners that you take their privacy seriously, building trust and shortening your B2B sales cycles.
Do You Need EU Representative Services?
If your organization is HQ'd outside the EU but engages with the European market, GDPR Article 27 likely applies to you.
If your organization is headquartered outside the European Union but engages with the European market, Article 27 of the GDPR likely applies to you.
The Compliance Checklist You are legally mandated to appoint an EU Representative if you meet any of the following criteria:
✅ Offering Goods or Services: You sell products or provide services (even for free) to individuals in any of the 27 EU Member States.
✅ Behavioral Monitoring: You track EU residents via cookies, apps, or analytics to profile their behavior or location.
✅ No Physical Establishment: You process EU data but lack a registered office, branch, or subsidiary within the Union.
✅ High-Impact Processing: Your data processing is frequent, large-scale, or involves sensitive categories (e.g., health, biometric, or financial data).
Who Needs Formiti Most?
- SaaS Providers: UK, US, or Asian platforms with EU-based subscribers.
- E-commerce Brands: International retailers shipping to markets like Germany, France, or Italy.
- App Developers: Mobile apps collecting user data inside the EU.
- Clinical Research: Organizations handling trial data from EU participants.
⚠️ Critical Post-Brexit Note: Having a UK Representative is no longer enough. The post-Brexit landscape requires a separate EU Representative to cover your European Union operations. Formiti offers a seamless Dual-Representation Service to cover both jurisdictions in one contract.
4 SIMPLE STEPS TO GUARANTEED COMPLIANCE
01. Complimentary Compliance Audit
Timing: 15 Minutes We begin with a high-level review of your data processing activities. We don't just "consult"; we verify exactly which EU member states you are targeting to ensure your representation is legally optimized for your specific footprint.
02. Rapid Appointment & Onboarding
Once your requirement is confirmed, we provide a streamlined Service Level Agreement (SLA). Upon signature, Formiti is officially designated as your EU Representative. We immediately provide you with our registered EU office address to satisfy your regulatory filings.
03. Strategic Documentation Update
Timing: Immediate Our Legal Team provides you with precise, "copy-and-paste" wording for your Privacy Policy and Terms of Service. This ensures that your customers and regulators know exactly how to contact your representative, fulfilling your transparency obligations under Articles 13 and 14.
04. Continuous "Three-Team" Protection
Timing: Ongoing With your representative in place, our Privacy, Legal, and Operations teams take over. We manage all incoming inquiries from EU citizens and liaison with Data Protection Authorities, keeping you informed via a dedicated compliance dashboard.
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